The City of Columbia City Council met in regular session on Wednesday, November 2, 2005 in the City Hall Council Chambers located at 1737 Main Street, Columbia, South Carolina. The Honorable Mayor Robert D. Coble called the meeting to order at 10:03 a.m. The following members of City Council were present: The Honorable E. W. Cromartie, II, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Tameika Isaac Devine and The Honorable Daniel J. Rickenmann. Absent was The Honorable Sam Davis due to an event at the Children’s Garden. Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Salley, City Clerk.
APPROVAL OF MINTUES
1. Minutes for October 26, 2005
Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve the Minutes of October 26, 2005 as presented.
2. Recognition of Get SET Program GED Recipient – Mr. Charles P. Austin, Sr., City Manager and Ms. Marshell Johnson, Training Administrator
Ms. Marshell Johnson, Training Administrator, introduced Mr. James Goodwin, Jr., a Truck Driver I of the Solid Waste Division as the 16th employee to obtain a GED through the Get SET Program. He has been employed with the City of Columbia for 2 ½ years and has worked hard to obtain his General Equivalency Diploma for 1½ year.
Mayor Coble presented Mr. Goodwin with his General Equivalency Diploma.
Mr. Charles P. Austin, Sr., City Manager presented Mr. Goodwin with a token of appreciation.
3. Introduction of the Peanuts Gang – Ms. Catherine Horne, President and CEO / EdVenture Children’s Museum
Ms. Catherine Horne President and CEO of EdVenture Children’s Museum introduced Snoopy of the Peanuts Gang, staff members and board members of EdVenture. She thanked the members of Council for their support of the development and operation of EdVenture. EdVenture is celebrating their 2nd Anniversary. They invited the members of Council to attend a Peanuts Play on Friday, November 4, 2005.
Mr. Steven Mungo, Chairman of the EdVenture Board of Directors, announced that over 200,000 people visited EdVenture last year with 80,000 being tourists and 80% were families. He noted that EdVenture continues to receive great recognition in regional and national magazines.
Ms. Cathy Monetti, Board of Director / EdVenture, stated that they seek to inspire children to experience the joy of learning. She said that maintaining and growing a great place for the inspiration is a top priority at EdVenture. They have initiated after school programs with Richland School District One for students at Logan, A.C. Moore and Rosewood Elementary Schools. Monthly field investigations are conducted for students at Burnside, E.E. Taylor and Burton Pack Elementary Schools. There is a Future Leaders Program for sixth grade students at Gibbes Middle School. EdVenture has even created a new early childhood initiative to increase opportunities for children ages 0-5 and their caregivers.
3a. **Economic Development Contingency Account – Ms. Dana D. Turner, Assistant City Manager for Commerce and Development
Ms. Dana Turner, Assistant City Manager for Commerce and Development presented an alternative version of the Economic Development Contingency Account funding.
Mayor Coble explained that this version takes away the yearly allocation for the Homeless Commission and then the travel allocation was reduced to $17,500.00. This money will go to the Midlands Education Business Alliance (MEBA).
Councilwoman Tameika Isaac Devine requested that staff review all contractual obligations and the deliverables to make sure we’re getting a return on the City’s investment.
Councilman Hamilton Osborne, Jr. requested an in depth analysis using the recommendation as a working document. He said that each budget line item should be reviewed annually, because money spent well in the past is not necessarily money spent well today.
Councilman Daniel J. Rickenmann urged the members of Council to reserve the right to re-evaluate the contracts and possibly cancel Trelys, which was a good investment at the time, but now they don’t need the City’s funding. He noted that they hadn’t delivered on three or four items in the contract. He asked why was Trumbull Insurance being paid out of this account?
Ms. Dana Turner, Assistant City Manager for Commerce and Development explained that Trumbull’s corporate headquarters relocated to downtown Columbia and the City’s contribution is based upon the number of employees they hire throughout the year. She noted that Trelys has received payments for the first two quarters leaving a balance of $62,500.00. She said that she would present the third quarter report to Council prior to authorizing payment.
Councilman Hamilton Osborne, Jr. noted that the contract with Trelys must be canceled by way of written notice delivered no later than December 1, 2005. Otherwise the City would enter into the final year of the three-year contract.
Councilwoman Anne M. Sinclair explained that the City is essentially contracting with all of these organizations to provide services to the citizens. She requested that as staff becomes more familiar with Performance Based Budgeting that they share the concept with these organizations that are funded. Results must be shown clearly regardless of the account they are funded from.
Mr. Charles P. Austin, Sr., City Manager, stated that he met with MEBA representatives and now he has a better understanding of what they do. He said that staff’s funding recommendation is not what they requested, but he feels that they will be good stewards of that.
Councilwoman Tameika Isaac Devine asked if there was a way to earmark
the $100,000.00 for students that live in the City.
Mr. Charles P. Austin, Sr., City Manager, stated that they could specify that in the Disbursement Agreement.
Councilwoman Anne M. Sinclair suggested that City funding be earmarked for collaboration with students in Richland One schools. She requested that staff develop a method of tracking that.
Mayor Coble suggested that they include Richland School District Two also.
Mr. Charles P. Austin, City Manager, suggested that they use the school district’s method of funding a specific dollar amount per student.
Dr. Kay Shaw, Executive Director / MEBA, stated that they will work to meet Council’s expectations. She requested permission to continue to work with the business sector. She explained that 33% of students come from Richland School District One and that 19% come from Richland School District Two.
Mr. Jim Reynolds, Board of Director / MEBA, explained that MEBA receives funding from nine (9) school districts.
Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve staff recommendations for funding various organizations from the Economic Development Contingency Account in the total amount of $698,700.00. Council reserves the right to reconsider all contractual obligations. (See attached chart)
Councilwoman Anne M. Sinclair requested that staff re-establish a true Economic Development Contingency Account.
Councilman Daniel J. Rickenmann suggested that the Budget Committee review these obligations also.
Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve on a single motion the Consent Agenda Items 4. through 10. as presented.
4. Council is asked to approve a request from the University of South Carolina’s Athletic Department to close Santee Street between Blossom Street and Harden Street on Friday, November 11, 2005 from 6:00 p.m. until 1:00 a.m. Contact: Mr. Lanny Correll, Jr., Security and Safety Coordinator / Colonial Center – Approved, subject to the sponsor hiring off duty Columbia Police Officers to provide traffic and crowd control.
CONSIDERATION OF BIDS AND AGREEMENTS
5. Council is asked to approve an Agreement for Engineering Services for U.S. Army Corps of Engineers Enforcement Resolution and Clean Water Act Permitting Support, as requested by Engineering Operations. Award to MACTEC Engineering, in an amount not to exceed $19,500.00. This firm is located in Columbia, SC. Funding Source: 2005/2006 Capital Improvements Program Budget - Approved
6. Council is asked to approve the Purchase of Office Furniture for the Drew Wellness Center, as requested by the Parks & Recreation Department. Award to Corporate Concepts, the lowest bidder, in the amount of $22,072.01. This vendor is located in Columbia, SC. Funding Source: 1015115-657100 - Approved
7. Council is asked to approve an Agreement for Structural Engineering
Services, as requested by Engineering Operations. Award to Chao and
Associates in an amount not to exceed $25,000.00. This firm is located
in Columbia, SC. Funding Source: WM4071 Approved
8. Council is asked for approval to Hire Temporary Workers for the Leaf Season, as requested by the Solid Waste Division. Award to Action Labor, the bidder offering the lowest hourly charge, in the amount of $30,000.00. This firm is located in Columbia, SC. Funding Source: 1014402-610700 - Approved
9. Council is asked to approve an Agreement for Engineering Services to Perform a Hydraulic Evaluation of the Southeast Portion of the City’s Water Distribution System, as requested by Engineering Operations. Award to Woolpert, Inc., in an amount not to exceed $65,500.00. This firm is located in Columbia, SC. Funding Source: 2005/2006 Capital Improvements Program Budget - Approved
CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS
10. Council is asked to approve an Agreement for Engineering Services to Evaluate Hydraulic Conditions in the area of the City’s Pontiac, Polo Road and Hobart Pump Stations and the proposed Village at Sandhill Elevated Storage Tank, as requested by Engineering Operations. Award to Woolpert, Inc., in an amount not to exceed $77,800.00. This firm is located in Columbia, SC. Funding Source: 2005/2006 Capital Improvements Program Budget - Approved
10a. **Council is asked to approve a Contract for Professional Services between the City of Columbia and the State Capitol Group, LLC / McLeod Butler & Company, LLC in an amount not to exceed $82,000.00. The City of Columbia shall not be responsible for any expenses. These firms are located in Columbia, SC. Funding Source: 1011103/638300
Upon motion by Mr. Osborne, seconded by Ms. Devine, Council voted four (4) to two (2) to approve a Contract for Professional Services between the City of Columbia and the State Capitol Group, LLC / McLeod Butler & Company, LLC in an amount not to exceed $82,000.00. Voting aye were Mr. Cromartie, Ms. Sinclair, Mr. Osborne and Ms. Devine. Voting nay were Mr. Rickenmann and Mayor Coble.
Upon motion by Mr. Cromartie, seconded by Mayor Coble, Council voted two (2) to four (4) to deny the request to reconsider the vote on a Contract for Professional Services between the City of Columbia and the State Capitol Group, LLC / McLeod Butler & Company, LLC in an amount not to exceed $82,000.00. Voting aye were Mr. Cromartie and Mayor Coble. Voting nay were Ms. Sinclair, Mr. Osborne, Ms. Devine and Mr. Rickenmann.
ORDINANCES – SECOND READING
11. Ordinance No.: 2005-119 (Revised) – Authorizing and Providing for the Issuance of Parking Facilities Revenue Bonds of the City of Columbia, South Carolina; Limiting the Payment of the Bonds Solely to the Net Revenues Derived from the Operation of the Parking Facilities and Pledging the Net Revenues to Such Payment; Creating Certain Funds and Providing for Payments into Such Funds; and Making Other Covenants and Agreements in Connection with the Foregoing. First reading approval was given on October 26, 2005. - Consideration of this item was deferred.
12. Ordinance No.: 2005-118 (Revised) - A First Supplemental Ordinance Providing for the Issuance and Sale of City of Columbia, South Carolina, Parking Facilities Revenue Bonds, Series 2005A, in the Principal Amount of not Exceeding $41,000,000, and Taxable Series 2005B, in the Principal Amount of not Exceeding $9,000,000; Delegating the Authority to the Mayor and City Manager to Determine Certain Matters with Respect to the Bonds; Prescribing the Form and Details of Such Bonds; and Other Matters Relating Thereto. First reading approval was given on October 26, 2005. - Consideration of this item was deferred.
13. Resolution No.: R-2005-066 – Authorizing Annual Holiday Open House for Merchants in the 2100-3200 blocks of Devine Street
Upon motion by Ms. Sinclair, seconded by Ms. Devine, Council voted unanimously to approve Resolution No.: R-2005-066 – Authorizing Annual Holiday Open House for Merchants in the 2100-3200 blocks of Devine Street.
14. **Resolution No.: R-2005-068 - Approving the Expenditure/Use of Certain funds of the City of Columbia, South Carolina, in order to Enhance the Development of a Hotel to Serve the Midlands Regional Convention Center; and other matters relating thereto. - This item was approved during the regular meeting. Please refer to Item H.
APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL
Mr. Bill Manley, Eau Claire Community Resident, stated that their tax assessment went up by 55% or an additional $614.00. He expressed concern over crime in the area of Duke Avenue and trash within the City’s right-of-way. He suggested that city officials take the excess revenue and put two cleaners in each district to clean up the area. Mr. Manley explained his discontent with the City’s lack of advertisement for the Patriot Act press conference. He requested a copy of the statement signed by the City Council to share with many organizations that were not informed. He noted that the City of Columbia was the first city in South Carolina to join the effort. He insisted that by Council’s participation they were acting on behalf of all citizens. He requested that they start a series of meetings on the Patriot Act.
· Council adjourned the meeting at 11:16 a.m. to reconvene the Work Session.
Respectfully submitted by:
Erika D. Salley